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The Record Office is CLOSED until further notice

Focusing on the health and wellbeing of our staff and customers remains our top priority. In line with national guidance and government recommendations we will close our Record Office from 4pm on Wednesday 4 November. The closure of our Record Office, along with other cultural and heritage attractions across the nation, will mean tougher times ahead for those working in the sector. We hope to continue to support researchers by responding to enquiries and providing copies of records where possible. Please make use of our online catalogues and resources. We will let you know when bookings are open again. We’re all in this together and will make sure our approach reflects the latest government guidelines. Keep up to date by visiting www.gov.uk/coronavirus and follow our social media channels.

Publication and Copyright

UK copyright law is very complicated and deals with two sets of rights: the rights of the owner and those of the creator. These are often not held by the same individual or entity.

In addition, many very old records are still in copyright if they are unpublished and the creator of the item is not known.

Depositors sometimes impose copying and publication restrictions on their documents.

At the same time, we want the documents to be used and enjoyed by researchers who often wish to reproduce and share them.

Publication includes hardcopy works as well as sharing online (including on social media) so can cover a very wide range of activities which are not necessarily for any commercial purpose.

If you would like to publish any documents in our care please contact us giving details of the items you wish to reproduce and the format and likely circulation of the publication.

Because of the complexity of the law we cannot give blanket permission to publish so please be specific about the items, giving our reference numbers where you can.

Sometimes checking the copyright situation can take a while so please give us as much notice as possible.

We are always happy to advise you on copyright and will aim to ensure that the rights of owners are balanced against the needs of users. Some uses of records fall under ‘fair dealing’ rules and permission is not required. We will be happy to tell you if that is the case. Similarly, not every item is still in copyright and we will be able to advise you of this.

Please contact us if you need help with copyright.